BYLAW REVISIONS

Thank you to all the residents who attended the Annual Meeting, Rescheduled Annual meeting and participated in the 2023 election process to amend the Bylaws and elect the 2024 Town Council. The election results are as follows:

The bylaws will be amended in accordance with the affirmative votes of more than two thirds (2/3) of the total voting power of the Town Association as cast by the Members.

• 639 Eligible and verified ballots/proxies received
• 14 Ineligible ballots/proxies received and discarded
• 615 members were in favor of the amendments and voted “Yes”
• 24 members were not in favor and voted “No”

The Bylaws are an important legal document and members are encouraged to read the entire amended document. A summary of the changes is below. There were no “punitive” changes introduced. The main goals for this project were 1) Remove outdated language referencing the Town Founder and Class B membership 2) Update the Bylaws to meet current Legislation, 3) Increase efficiency and eliminate outdated practices and most importantly 4) increase operational efficiency by eliminating outdated practices, generate an annual administrative cost savings for Association Members.

• Removal of all references to the “Town Founder” and “Class B membership” which was only relevant prior to the developer turning the Association over to the members.
• 2.1 Voting – Members in good standing with a current HOA account and no outstanding violations within 12 months can vote.
• 2.2 Quorum – At an Annual or Special meeting, quorum changed from 2/3 to a minimum of 10% of the members (86 members). Reduces required quorum to a reasonable percentage so business can be conducted properly and efficiently while retaining a majority percentage that preserves and maintains the integrity of the community.
• 2.3 Proxies (previously section 2.4) – A Town Council candidate cannot be a named proxy for another member.
• 3.2 Place of Meetings – The meeting place can be a physical location or virtual as determined by the Town Council.
• 3.3 Annual Meetings – Section changed to allow the Town Council to change the date of the Annual Meeting from the 2nd Tuesday in December to another date as well as allow for meetings to be held in person, virtual and/or a hybrid.
• 3.4 Special Meetings – Section updated and references section 3.5 Notice of Meetings.
• 3.5 Notice of Meetings – Notice must be given a minimum of 7 days prior to an Annual or Special Meeting and can be done electronically.  Historically, the Association has given 30 days’ Notice and would likely continue this practice except, in the case of an emergency. Increases operational efficiency and conserves financial resources.
• 3.6 Order of Business – Now includes “Comments from Members” as an agenda item at the Annual Meeting.
• 3.8 Waiver of Procedural Irregularities – Updated language from Consent of Absentees to Waiver of Procedural Irregularities and retained versus being stricken from the document.
• 4.1 Number and Qualifications – Members in good standing with a current HOA account and no outstanding violations within 24 months can run.
• 4.4 Election, Nomination and Term of Office – Term is 2 years with no limitation on consecutive terms and allows for electronic voting. Increases operational efficiency and conserves financial resources as well as retains institutional knowledge.
• 5.4 Compensation – Removed the language allowing for the Directors to be paid. The Town Council positions have always been voluntary with no compensation.
• Article 6 (previously Article 7) – The Quorum required to amend the Bylaws changed from 2/3 to 30%. Reduces required quorum to amend the Bylaws to a reasonable percentage so amendments can be made in the future to preserve institutional knowledge, increase efficiencies, save money and remain current with laws and statutes. Please note, the CC&Rs will still require 80% of the members to vote in the affirmative to amend.

Outdated Bylaws

Amended Bylaws Recorded Document Pending

HIDDEN SPRINGS IDAHO GOVERNING DOCUMENTS